Incident Report Template

The incident report template is one of the most important forms a firm can have. The incident report documents any accidents or close calls that happen on the job, much like a workplace accident report form, accident report form, or other report templates. Understanding how to write a detailed incident report is something we should all be keen on.

To start, it’s always a good idea to have the right template. You can get this template from Framestr. The Framestr incident repot template allows you to secure the most confidential information. It is also adaptable and adjustable to suit your organizations needs. This sample template is a great start, but knowing how to properly fill out the form is just as important.

On Writing a Good Incident Report

Tip #1: Locating the facts.

Having all your facts compiled into one location makes completing the report that much easier. Much like a police officer, carrying around a pocket sized notepad is a useful way to jot down the facts before you go and fill out your form. Here are some facts every incident report should include:

Date and time of incident

Location of incident

Names and job titles of all involved

Any witnesses information

What occurred

Environmental condition

Injuries

Damaged equipment

Tip #2: Clearly define the sequence of events.

It’s easy to get an event jumbled, so spend time clearly defining what happened in an organized and sequential fashion. An organized report will make the life of the human resources department, and anyone else who needs to be involved, much easier. In the case of a law suit or a grievance being filed a clear and detailed account will also come in handy.

Tip #3: Complete the report as soon as possible.

It’s easy to forget details about an incident after it occurs, especially if you wait several hours or days to file it. In order to prevent this file the incident report as soon as possible. Few things are as important as an incident occurring, so it’s okay to push tasks aside to file one. Don’t rush through the report either, as details can be missed that way as well.

Tip #4: Use an online form for data storage.

When your incident report template is online versus a hard copy, it makes it easier for you to store the confidential information securely. It also makes it easier for you to add more information, prevent illegible handwriting, and share the incident report with those who need to a copy. Having an online database will help you to keep your files organized and easy to find if there is a need for them again.

Tip #5: Allow someone to review your finished form.

Before you submit your incident report, have someone who was a witness to the event review it. This review is helpful for accuracy and having a second pair of eyes on your incident report template can be a good way to make sure your details read clearly.

The Goals of an Incident Report

Completing an incident report is more than just making a note of something that happened. It’s about making the workplace a safer environment for everyone, preparing a form in case there are serious consequences involved, and making sure everyone is okay. The goals of an incident are to:

Understand what caused the incident: Keeping track of what caused the event is imperative to ensuring the incident doesn’t occur again. Occasionally an accident is just a freak occurrence, such as someone tripping over themselves and there’s nothing that can be done about it, but other times the information can cause a direct change in how things operate.

Recording the incidents details: Every detail in an incident report is valuable, especially if the incident report is used to file a workers compensation claim or a grievance.

Plan how to avoid similar accidents from occurring: Avoiding similar incidents in the future is in the best interest of everyone involved. Once you figure out how to avoid incidents, make the information open source so that other companies can learn how you made your plant safer and they can do the same.

The Framestr incident report template makes it easy to design the right report for your organization. In addition to design, you’ll be able to easily store your confidential information in a secure data base online. The customization this incident report template provides makes designing an effective incident report a simple and safe process.

Check out Framestr’s sample Incident Report Template: